Positions
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Contracts Manager, Project Manager
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Personal Data
Name
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Ken Kauffman, pmp
American
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Education
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Capella University, MS Project Management, 2003
Christopher Newport University, BS Management, 1981
CCAF, AS Procurement, 1981
PMI, Project Management Professional, 2003
ASNT Level IIA Eddy Current Data Analyst, Power Plant Inspection, 1999
ASNT Level II Eddy Current Inspection, 1999
National Technical Schools, Master in Microcomputers, 1982
National Contracts Management Association, Associate Certified Contracts Manager, 1980
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Languages
Work Permit
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English: Proficiency Excellent for reading, writing, speaking.
Thailand
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Geographical experience
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Saudi, UAE, Iraq, Thailand, USA, Cuba
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Key qualifications
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I have more than 35 years of general experience and at least 25 years experience within contract/project management of which 18 years are international experience.
With extensive experience with contract/project management on various government and commercial international projects, involved in training, writing tender dossiers including procurement activities related to supplies, services, construction (buildings, power plants, roads, special projects), complex projects with time sensitive deadlines, financial and technical audits, review missions, assessment of tenders, etc.
Proven experience in financial management, monitoring and reviewing performance of projects and subcontractors for costs and milestone accomplishments.
Contract/Project management of multi-disciplinary teams, ensuring work is completed on time and within budget using computerized project management, QA and accounting systems, and staff management. Projects included oil and gas plant shutdowns, off shore services, construction, and complex services support.
I also have extensive experience in planning and controlling resource requirements (financial and manpower) for project groups as well as procurement of work within the defined business area and preparation of contract proposals and documentation. I have been responsible for writing international master contract documents for numerous projects to insure on time completion and within budget.
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Career Highlights
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Experience Summary
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Project Name
Jan 2009- Present
Leach Consulting Group
UK
EPC Contracts Manager
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Project Description: USD 450 million project comprising a fertilizer production complex that includes an ammonia plant, a sulphuric acid plant, a phosphoric acid plant and a diammonium phosphate (DAP) plant with the capacity to process 4.5 MTPY of phosphate concentrate into 2.9 MTPY of diammonium phosphate to produce 2.922 million tons per year (MTPY) of OAP or Mono-Ammonium Phosphate (MAP) fertilizer for export to targeted world markets.
Responsibilities/Tasks: Responsible for contract management for Dragados Gulf Ltd., for the onshore and offshore contract management of FIDIC contracts with client, and subcontracts for the engineering, procurement, and construction of a diammonium phosphate facility on a turnkey basis for a furnish a complete and fully operational plant for the Ma'aden Phosphate Project, consultant Worley Parsons, in Ras Az Zawr, KSA.
Activities included a wide variety of duties including, but not limited to, negotiation, claim mitigation, disputes, variation and change orders, and general contract administration.
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Project Name
Jan 2007- Sep 2008
Mantech International
Falls Church, VA
Subcontracts & Procurement Manager
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Security and Mission Assurance
Project Description: Government services supplier with annual sales of USD 350 million.
Responsibilities/Tasks: Group with annual sales in excess of $350 million.
Utilized Federal Acquisition Regulations, Uniform Commercial Code, ICC rules, ITAR, Truth in Negotiation Act, and other regulations.
Selection and pre-qualification of vendors and subcontractors.
Development and implementation of small business plans.
Monitored and ensured that the bid-evaluate-award cycle was conducted in a timely manner to support the project schedule requirements.
Management of the project procurement activities of a team of personnel for large and complex projects.
Monitored and evaluated performance of assigned project personnel.
Prepared or directed preparation of the project procurement procedures in conjunction with business unit and corporate functional management; contributed to the project procedures; monitored the procurement team’s implementation of the project procedures; revised procedures and secured approvals as necessary.
Supervision and training of assigned personnel.
Reviewed commitment approvals and execution/signature authorities and ensured commitments were made in accordance with corporate and procurement policies and procedures.
Coordination with various operating groups in support of program requirements.
Development of standardized purchasing and subcontracting processes.
Direct or performed estimate/budget preparation. Ensured active participation by procurement personnel in budget and cost-control activities.
Development and implementation of automated support systems for procurement and subcontracting based on Contractor Procurement System Review (CPSR) requirements.
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Project Name
Mar 2006 – Dec 2006
Dyncorp International
Dubai
Sr. Contracts Manager
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Facilities Construction, Iraq
Project Description: Construction of various camps and facilities at various locations in Iraq for operation support. Movement of 1,100 modular buildings from Italy to Iraq. Support services for construction and operation of headquarters facility.
Responsibilities/Tasks: Management of purchasing and contracting function in Iraq.
Implementation and administration of country contracts and procurement system in the areas of construction, IT, services and supplies contracts.
Management of RFP and IFB development, issuance, and award.
Quality control in accordance with FAR and DynCorp international policies and procedures.
Coordination with various sites to support program requirements.
Project estimating and scheduling.
Initiated planning and project execution activities; lead project procurement startup team.
Coordination with international DynCorp units for contracts administration and management issues.
Collaborated on personnel development planning for assigned personnel with responsible managers. Evaluated, advised, and acted to assure the availability of and the participation in development techniques, such as training and rotation to work assignments in other functions of assigned personnel.
Issued project status reports to project and corporate business unit management.
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Project Name
Mar 2005 – Mar 2006
Advanced Engineering Associates,
Bangkok, Thailand
Consultant
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Consultant for development of plans and procedures in support of construction and trade projects.
Project Description: Consulting Services
Responsibilities/Tasks: Development of clients and potential clients desiring consulting services in the areas of US/Thai FTA, Mega Project participation, and other long term consulting services in Thailand and the United States.
Utilized ICC rules and Uniform Commercial Code.
Providing consulting management to clients in the areas of project management, system evaluation, system design, system modification, infrastructure development, and the integration of new, revised, or modified components in support of client requirements.
Providing instruction related to project management, resource utilization, cost control, and contract law.
Managing operations and financial requirements and P&L statements.
Working with operations activities including complex contracting programs for operations and maintenance, with critical time schedules.
Developed and integrated system solutions for large and complex projects.
Development of business plans, market forecast, market penetration strategies, business development, client networking, and planning and scheduling for project implementation.
Project estimating and scheduling.
Activities included utilization of USAID, World Bank, and UN guidelines for contracting and procurement activities. Generation of pre-qualification, bid and proposal packages of a compliant nature for submission to contracting activities.
Development, implementation, and training of client personnel to insure best value based on a fair and reasonable price was accomplished.
Establishment and quality assurance with client personnel for subcontract and procurement monitoring.
Preparation of reports in support of client contract requirements, including Scope of Work, estimates, terms and conditions, negotiation, and on going follow up for compliance.
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Project Name
Mar 2004 – Mar 2005
KBR, a subsidiary of Halliburton, Cuba
Senior Contract Administrator
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Administration of various construction projects.
Project Description: Construction of multimillion dollar facilities in support of operations.
Responsibilities/Tasks: Managed and administrated contracts and subcontracts for multimillion projects.
Extensive use of complex Government regulations in development and administration of contracts.
Determined and secured necessary approvals and monitors project subcontracting plans. Coordinated personnel assignments with global business unit and corporate functional managers. Ensured assigned personnel received orientation and training, particularly in project-unique requirements.
Maintained budgets by analyzing changes and requiring detail documentation and justification and through ongoing review of consultant’s, contractor’s and subcontractor’s performance.
Developed bidding and contracting system in support of program requirements for client requirements.
Negotiation of contract changes for client with contractors.
Provided emergency procurement and construction support for Pensacola NAS after Hurricane Ivan damage.
Instituted claims avoidance program resulting in reduced contract claims.
Ensured all contract requirements were met for deliverables, collect and forward project close-out documents.
Supervised close-out audit of project for warranties, operation and maintenance manuals, and other documentation was received and transferred.
Integrated interface relationships created by client participation in contract functional operations, and manages client contacts on contractual matters.
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Project Name
Aug 2000 – Jan 2003
Parsons Infrastructure and Technology,
Memphis, TN
Contracts Manager
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Management of various construction projects.
Project Description: USD 650 million dollar project for the construction and renovation of 52 schools in Memphis, TN.
Responsibilities/Tasks: Managed and administrated contracts and subcontracts for various multimillion dollar construction projects.
Commercial and AIA contract formats.
Utilization of FAR for federal compliance and Uniform Commercial Code.
Reported directly to the principal project manager and provided support to five construction managers and five design managers covering 30 or more concurrent projects.
Participated with the project team in defining and developing the scope of subcontract work, and in preparing and coordinating subcontracting plans, procedures, schedules, estimates, forecasts and budgets.
Developed bidding and contracting system in support of program requirements for client requirements.
Contract reporting system maintenance.
Pre-qualification of sources for supplies and services required in support of the program.
Developed automated invoice processing system.
Instituted subcontract input to the preparation and/or modifications of project proposals to client. Developed and maintained change control system. Ensured that all proposals were reviewed and approved legal sufficiency and risk management prior to use.
Negotiation of contract changes for client with contractors.
Instituted claims avoidance program resulting in reduced contract claims.
Managed accounting and financial information input into the data system for accuracy and timeliness of processing; instituted audits as necessary.
Ensured all contract requirements were met for deliverables, collect and forward close-out documents.
Experienced in project planning and operations, including both office and jobsite locations.
Planed and directed the orderly closeout of operations, including de-staffing, settlement of claims and back-charges, and resolving punch list items assigned.
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Project Name
Sep 1996 – Feb 2000
NASA International Group, Abu Dhabi, UAE
General Manager
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Management of company various construction projects.
Project Description: ADNOC, AMOCO, TOTAL ABK, oil and natural gas onshore and offshore fabrication and support, and Abu Dhabi Championship Golf Course construction.
Responsibilities/Tasks: Responsible for marketing development, sales promotion, contract administration, and project operations and P&L statements.
Developed, coordinated, and made project presentations to project and/or client personnel.
International documentary letters of credit issuance and documentation. Use of FIDIC and ICC rules.
Instituted system integration to reduce operating costs and increase productivity and profits.
Increased sales to the multi-million dollar level within nine months of assuming responsibility.
Fulfilled additional duties as project manager for the construction project for a Championship Golf Course to reduce costs, increase scope of work, and maintain on time performance to the client's satisfaction; project came in on time and below budget.
Creation of cost, time and material, and fixed price proposals in support of project and program support.
Designed, and implemented critical project systems in support of multimillion construction program.
Coordination with various embassies for trade and business development.
Worked with annual budgets, project estimates, negotiation of contracts, change orders, contract administration, project scheduling, equipment and personnel resource assignments.
Services in support of on shore and off shore oil and gas industry.
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Project Name
Aug 1991 – Aug 1996
Sigma Enterprises,
Abu Dhabi, UAE
Division Manager
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Management of Nondestructive Testing Division
Project Description: NDT services in support of on shore and off shore support, plant shut downs, and advanced NDT development to meet client requirements, representative for Cameron Valves for on shore and off shore support. Clients ADNOC, ADMAOPCO, Total ABK, National Drilling Company, ADGAS, ZADCO, Noel Imac, SBM, Shell, and Ruwais Refinery.
Responsibilities/Tasks: Responsible for marketing development, sales promotion, contract administration, and project operations and P&L statements.
Developed, coordinated, and made project presentations to project and/or client personnel.
International documentary letters of credit issuance and documentation. Use of FIDIC and ICC rules.
Instituted system integration to reduce operating costs and increase productivity and profits.
Increased sales to the multi-million dollar level within nine months of assuming responsibility.
Fulfilled additional duties as project manager for the construction project for a Championship Golf Course to reduce costs, increase scope of work, and maintain on time performance to the client's satisfaction; project came in on time and below budget.
Creation of cost, time and material, and fixed price proposals in support of project and program support.
Designed, and implemented critical project systems in support of multimillion construction program.
Coordination with various embassies for trade and business development.
Worked with annual budgets, project estimates, negotiation of contracts, change orders, contract administration, project scheduling, equipment and personnel resource assignments.
Services in support of on shore and off shore oil and gas industry.
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Project Name
Dec 1985 – Apr 1991
Tecktronics Inc,
Project Name
West Chester, PA
Purchasing & Contracting Manager
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Management of purchasing and contracting functions in support of facility development
Project Description: Coordination with European and American equipment suppliers to develop new methods of compact disc manufacturer. Construction of facility and equipment installation.
Responsibilities/Tasks: Responsible for development of scope of work, solicitation of offers, negotiation, award and administration of contracts with domestic and international suppliers.
Directed equipment purchases at an initial estimated cost per production line of five million dollars verses a total of thirty million dollar to turn-key the plant based on the facility Sony had just constructed; discovered through research and coordination with the manufacturers and adjustments in manufacturing process.
Brought facility to operational status on time and on budget through ongoing performance review and follow-up with manufacturers and designers to ensure equipment and material arrived on time and at no additional costs.
Developed and implemented purchasing system.
Developed and maintained sources for supplies and services domestic and international in the areas of equipment, commodities, petrochemicals, and construction.
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Project Name
Oct 1981 – Dec 1985
Parsons,
Yanbu, KSA
Sr. Contracts Administrator
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Management of construction and services contracts for power plant construction, road construction, housing construction, King’s guest house construction and operation, and extensive service contracts in support of city operation.
Project Description: Yanbu project was for the concept, design, and construction of infrastructure for an industrial city in support of chemical, petrochemical, and oil and gas refineries. Eight billion dollar project over eight years.
Responsibilities/Tasks: Administration of construction contracts including turbine electric power plant, and operations and maintenance services.
Responsible for change order preparation, cost estimate preparation, cost analysis, negotiations, review of contractor performance, and approval of key management personnel and administration of nine multi-million dollar cost reimbursable contracts
Contracts administered included, power plant, construction, and services.
Faced a number of critical obstacles related to operation and maintenance of the city and control of contractor costs; through the development and implementation of policies and procedures maintenance costs were reduced and contractor costs controlled.
Development and implementation of local procurement system for the method of procurement to be utilized by contractors related to procurement of supplies and services to insure transparent fair and reasonable pricing. Including but not limited to providing contractor training, review, and approval of procurements.
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Project Name
Dec 1973 – Sep 1981
USAF,
Hampton, VA
Procurement Supervisor
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US military in support of base operations.
Project Description: Administration of construction, services, and supply contracts in support of base operations.
Responsibilities/Tasks: Prepared bids, performed evaluation and cost analysis, negotiation, award and administration of services, supplies, maintenance, and construction contracts in accordance with the Federal Acquisition Regulations.
Served as Chief Quality Control for Tactical Rapid Deployment (logistics management).
Defaulted two contractors for non-performance.
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Employers
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Leach Consulting Group
Mantech International
Dyncorp International
Advanced Engineering Associates
KBR
Parsons Infrastructure and Technology
NASA International Group
Sigma Enterprises
Tecktronics Inc.
Parsons
USAF
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Technical Skills
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· Primavera Project Scheduling
· RS Means Cost Estimating
· Accounting Software
· IMR Alchemy Gold
· Microsoft Office
· Rational Rose
· Microsoft Project
· Irwin Thermography Software
· Corel WordPerfect Office
· Micrografx Snap Graphics
· Acrobat (Write/Read/Interface)
· Visio Professional
· Macromedia MX Studio
· Ztec Eddy Current UNIX
· HTML web development
· AWARE Archive Solutions
· AWARE Data Management Solutions
· Software Concepts and Analysis OO Design and Diagrams in UML
· Cimmetry AutoVue
· Visual Mining
· Fresher Matisse Database
· People Soft (Oracle)
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Selected Honors and Achievements
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· Established a nondestructive testing services division for a major company in the United Arab Emirates, the first company to develop and use computerized reporting systems via network in support of nondestructive testing services.
· As the senior manager for a start-up company, was able to achieve profitability for the company in less then eight months. This was accomplished through initiating proposals, professional management of projects, and accomplishing projects on time and on budget.
· Designed, wrote and implemented a complicated program in C Basic for verification of reports submitted to U.S. Congress. Program evaluated thousands of possible error combinations in each report to ensure information submitted was correct.
· Served on Special Assignment, USAF Contract Review Board Member, was responsible for review of all contracts for legally sufficient and conformity to regulation and law.
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If you wish to contact us by e-mail, fax, phone or letter please contact us at: Advanced Engineering Associates Co. Ltd Email: geninfo@aeausa.com
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