System Design

         Advanced Engineering Associates, first examines processes and activities related to the organization’s system. “Processes are nested sets of activities that occur both collectively and individually. Viewed from the most microscopic level, there are hundreds of thousands of activities within a medium size firm. At this level, one can easily become overwhelmed by the magnitude of data and enormity of considerations. Viewed at a macroscopic level, the examination of the processes broad to be valuable” . Thus, the right balance of information must first be obtained to determine what has to be integrated. The examination of the organization’s systems is accomplished through the use of process management software.

          “The five steps in process management are:

                     I.        Process Identification: Surveying process families and business “levers”,

                     II.       Process Documentation: Capturing sufficient information to enable qualification,

                     III.      Process Analysis: Validating Step II and quantifying the opportunities,

                     IV.      Process Improvement: Understanding the options for improvement, articulating the benefits (both hard and soft) and projected costs,

                     V.       Process Monitoring and Continuous Improvement: Tracking process performance and validating of improvements on an on going basis”.

           Through the aforementioned process the capabilities of existing system are learned along with the improvements desired by the organization. Then next step is to gain an understanding how the existing system works and where improvements are needed. Once this is done, process flow modeling is accomplished to validate the proposed system improvements and present the recommendations to management in the form of a report.

          Once management approval is obtained, the first priority is to develop the necessary training programs and support documentation for the organization’s personnel that will be working with the system. The next steps are handled simultaneously to offer the maximum hands on training possible to those who will operate the system. Training on the new system while the improvements are incited and installed is important so that the organization’s personnel understand how to maximize the improvements.